Call for Applicants: Consultant/Consultancy Company to conduct Mapping and Assessment of Interventions on Family Strengthening as a Way to Prevent Institutionalization and Support Deinstitutionalization in MIC

Thursday 22 November 2018

                                                                         Terms of Reference

Mapping and Assessment of Interventions on Family Strengthening as a Way to Prevent Institutionalization and Support Deinstitutionalization in Middle Income Countries

 

1.      Background

Children living outside of family care are an extremely vulnerable population, often exposed to poverty, stigma, physical and sexual violence, and a lack of educational resources. Over 8 mln. children live in care institutions; every 4 of 5 of those children in institutional care have one or both parents alive. Children institutionalized especially at an early age experience devastating and potentially life-long impact.

Save the Children’s stand is: “All children thrive in a safe family environment and no child is placed in harmful institutions” simply because the family is poor or finds it difficult to access basic health services, social protection or education. Children living in family environment are best cared and protected receiving love, support and attention; they are more likely to grow and achieve their potential.  Save the Children advocates for ending the placement of children in institutions to prevent institutionalization and to support deinstitutionalization reforms. As such, Save the Children promotes and supports the development of effective child-care systems and family support programming that keep families together wherever possible.

2.      Rationale and Purpose of the Assignment

Family Strengthening has been focus thematic area for of Save the Children International Eastern Europe (EE) sub-region for the last strategic period 2016-2018 and the future period of 2019-2021. There are number of interventions, models, approaches and other resources developed across Eastern Europe sub-region within various projects to prevent institutionalization of children or to support deinstitutionalization and reunification of children with their biological families. Family Strengthening has also been addressed in other regions by the SC Country Offices (COs) in Asia, Africa and Latin America. Furthermore, several other global organizations have addressed this issue and developed similar approaches. While alternative care plays vital role in offering services to the deinstitutionalized children, support to families is paramount to ensure wellbeing of children in difficult circumstances. Family Strengthening should be regarded as an approach to deinstitutionalization (both prevention and reintegration) within the CP system.

The rationale of Mapping and Assessment of Interventions on Family Strengthening as a Way to Prevent Institutionalization and Support Deinstitutionalization in Middle Income Countries (MIC) (hereinafter Assessment) is to collect and analyse existing resources, developed by Save the Children in Eastern Europe, other regions and globally, and develop a compilation of models and approaches to encompass best practises on preventing child institutionalization and supporting family reunification.Family strengthening is closely related to case management, so the Assessment should propose interventions toward children being in high risk of separation or in residential care to support family reunification.

The Assessment will enable technical staff across EE region and beyond to learn and apply state-of-the-art methodologies delivering quick wins in supporting the governments’ efforts in child protection reforms, deinstitutionalization and family reunification in particular. To this end, the primary audience of the Assessment will be Save the Children Country Offices especially those working to support reforms on deinstitutionalization, reintegration and alternative care.

The selected models will include a description, illustrative set of actions, clear inventory of necessary resources for the recommended approach/model (specialists, tools, premises, actions) to enable cost estimation, sustainability analysis and expected outcomes and impact based on existing experience and evidence generated. Each of the selected models will also provide further reference to the resources and technical expertise available to support replication.

 

3.      Scope of Work

The Individual Consultant/ Consultancy Company will:

·         Collect evidence-based models, approaches and interventions within SC global movement including COs, Members and Child Protection Global Themes through SC resources available online as well as provided by SC technical experts;

·         Conduct desk review of existing approaches developed by other (than Save the Children) organizations;

·         Conduct desk review of existing approaches developed by other organizations;

·         Assess the effectiveness of each reviewed approach and select benchmark approaches to be recommended as part of deinstitutionalization or family reunification programming in MIC context.

·         Develop a unified template for model/approach description; at a minimum the template should include: Objective, activities, target(s), timeline, inventory of tools for cost estimation, analysis of sustainability, monitoring and evaluation, outcome and short-or-long-term impact.

·         Produce a document of assessed interventions using the template.

 

The recommended Family Strengthening models and interventions should encompass one or more of the below technical areas:

·         Psychosocial support, to children and their parents/siblings, including training programs to ensure positive practices and relationship within the family, training and capacity building to parents to support dealing with difficult life situations, such as behavior problems, substance abuse, etc. Psychosocial support intervention should promote the children’s development and their relationships with others, return sense of normality, increase sense of control over their lives.

·         Family support constructed over individual needs of a child and family to prevent family separation by assessing the need first, and defining appropriate set of interventions. This type of services usually includes: day care provision services, referral to relevant services, specialized services

·         Family economic strengthening as a mean to ensure increased household income for better care for children. Poverty is a leading cause of child separation. Children may be abandoned or exploited for financial purposes and majority of children in institutions in developing countries have at least one parent. Although, household economic strengthening alone may not be sufficient for preventing family separation, it is one of important aspects to deal with. Household economic strengthening includes activities which help a family income boost, and build savings and assets. In addition, intervention can be relief assistance, grants and loans for income generating activities, technical and skills training, one lump sum or in-kind support, targeted social assistance, prevention fund, free services for poor families’ children, etc.

·         Policy and Legal Advocacy interventions targeted on development of supportive legal environment putting families in especially difficult situation or at risk of child institutionalization in the center of support. The interventions in this section may include successful legal initiatives and policy work in this regard.

 

4.      Scope of the Assignment and methodology

Save the Children in Kosovo is announcing the recruitment of local or international individual or a company (hereinafter referred as “the Consultant”) to conduct Mapping and Assessment of Interventions on Family Strengthening as a Way to Prevent Institutionalization and Support Deinstitutionalization in MIC. Private individuals qualified for this consultancy can be external or internal to Save the Children.

The Consultant will develop an Inception Report including the approach and methodology, etc. to respond to these terms of reference, in consultation with a SC Steering Committee. The Consultant is expected to conduct desk review and contact SC COs to collect relevant resources.  

5.     Organisation, roles and responsibilities

The assignment is commissioned by Save the Children in Kosovo.  The procurement policy of Kosovo CO will be applied and contract will be signed by Kosovo CO. 

The Consultant will be responsible for the deliverables outlined below. The Consultant will also be responsible for developing structure of Assessment, planning and conducting a review of existing models and interventions on Family strengthening, undertaking an analysis of these models and interventions collected in order to produce Assessment.

SC Steering Committee, led by the Head, will be responsible for facilitating the manual development process. Eastern Europe Knowledge Manager will support the consultant to collect documents and materials from Country Offices. The Head of Steering Committee will conduct the final sign-off of the deliverables.

6.      Deliverables

·         The Inception Report for the assignment to be approved by the SC Steering Committee including structure of the Assessment, template and detailed work plan.

·         Draft and Final Assessment (max 25 pages) with an Executive Summary should be provided to the SC Steering Committee for review and feedback.

7.      Timeline

The assignment is estimated to take about 1.5 month, where the work of consultant will be 18 days. Activities are outlined as per the expected timeline below:

 

Task

Input Providers

Number of days

Deadline

Deadline for bid submissions

Applicants

 

28November

Shortlisting of Applicants

Steering Committee

2 days

30 November

Selection of Consultant, compliance check and contracting

Steering Committee

2 days

4 December

Inception Report Submitted

Consultant

3 days

7 December

Review and feedback on Inception Report

Steering Committee

3 days

12 December

Inception Report finalized

Consultant

1 day

13 December

First Draft submitted 

Consultant

10 days

27 December

First draft reviewed and feedback provided

Steering Committee 

3 days

9 January

Second draft submitted

Consultant

2 days

11 January

Comments on the second draft provided

Steering Committee 

3 days

16 January

Final Document Submitted  

Consultant

2 days

18 January

Final sign-off of the deliverables

Steering Committee 

1 day

21 January


8.     Qualifications of the Consultant

·         A university degree in international development, social sciences (at a minimum of masters');

·         Technical expertise in Child Protection, specifically in Family Strengthening thematic area;

·         Practical experience of conducting similar assessment or analysis;

·         Strong analytical skills and ability to distill large volume of information presenting it in a concise and comprehensive way;

·         Adherence and respect to Save the Children’s Child Safeguarding Principles;

·         High proficiency in written and spoken English is required;

·         A demonstrated high level of professionalism and an ability to work independently and in high‐pressure situations under tight deadlines

·         Strong interpersonal and communication skills including experience of working within multicultural teams.

 9.     Instructions for bidding

    9.1 General Information 

9.1.1.     These instructions are issued to ensure that all received proposals are given equal and fair consideration. It is important therefore that Bidders provide all information asked for in the format and order specified in these instructions. 

9.1.2.     Proposals must be submitted in accordance with these instructions and, save as may be allowed elsewhere in the issued document, without alterations or qualifications.

9.1.3.     Proposals that do not comply with any mandatory requirement (i.e. where the words “shall” or “must” are used) will be rejected.

9.1.4.     This Invitation to Bid does not constitute an offer and Save the Children does not bind itself to accept any Bid. SC reserves the right to accept a Bid in part, rather than in full.

 

9.2 Confidential Nature of Bid Documentation

9.2.1.     Documentation in relation to this Invitation to Bid and any Bidder received by SC in response to it shall be treated as private and confidential save where the disclosure is required by law.

9.2.2.     Bidders shall not:

·         Release any information relating to the Invitation and the Bidder that they intend to make; other than with professional advisers who need to be consulted with regards to the preparation of the Bid;

·         Canvass directly or indirectly with any other Bidder concerning the award of a Contract or who has directly or indirectly obtained, or attempted to obtain information;

·         Canvass directly or indirectly with a member of SC staff (including its consultants and contractors) concerning the award of the contract or who has directly or indirectly obtained or attempted to obtain information from the said individuals.

9.2.3.     If a Bidder does not observe paragraphs 9.2.1 and 9.2.2 above, SC will reject their bid and may decide not to invite the Bidder to bid for future work. 

9.3 Contract Award/Acceptance of Proposal

9.3.1.     The formal contract agreement will be in a form prepared by SC. 

 

 

10.       Bidders Response

10.1  General Company Information

Please complete the following table:

 

Your name and name of your organisation (if applicable):

Address:

Post Code:

Telephone number:

E-mail address:

Company Registration number:

Interested parties are expected to submit:

·         a letter of interest

·         a CV

·         a draft budget

·         a work plan, including timescales, key deliverables and number of days for each area of work to be performed

·         a copy of work completed for a previous similar assessment/ analysis.

 

In the letter of interest please provide the following information:

·         Details of relevant competence to undertake this task,

·         past experience in relation to this task including family strengthening,

·         a brief general description of the approach you would use to undertake this task including draft of unified template for model/approach description

·         details of two reference clients for which you have provided services similar to our requirements. References will only be taken up for shortlisted bidders.

·         Please declare any contracts or connections with companies at potential conflict of interest with Save the Children.

·         Please declare any legal actions against you which are pending or underway.

·         Please confirm your Child Safeguarding level.

 

Full application pack as stated above should be submitted through applicant official email address to: procurementkosovo@savethechildren.org by 12 pm GMT 28 November 2018. Should you require further information or clarification on the TOR, please contact in writing at the following address:gayane.panosyan@savethechildren.org.

 

10.2  Bidder Response Cost Proposal

This document sets out the schedule of prices that bidders are required to provide, and should be read in conjunction with all the other Request for Proposal documents. The prices and rates quoted shall be the fully inclusive value of the goods and services, excluding VAT, including all costs and expenses which may be required to provide the complete goods and services together with all general risks, liabilities and obligations, set out or implied, necessary to comply with the conditions of Proposal, the conditions of Contract, the Specification, all Schedules and Appendices thereto.

·                     All prices should be in EUR as at 1st November 2018.

·                     Please provide your proposed costs in the below table.

·                     In order for bids to be compared bidders must follow the format below. Additional rows and columns may be added where necessary, although bidders should ensure any calculations are amended accordingly.

·                     Additional pricing breakdowns may be appended in support of quoted costs. You should ensure these are clearly indexed. Any bids not submitted in the prescribed form may result in the bid being rejected.

·                     Expenses agreed outside of the contract value must be moderate, appropriate, justifiable and consistent with SC charitable status. (e.g.  Economy class transport, modestly priced suitable guest houses/hotels and simple, low-cost meals).

·                     If there any additional costs that SC may be liable for that you have set out below, please provide further details.

·                     Please confirm whether you are able to offer fixed and firm pricing for the duration of the contract.

·                     It is Kosovo CO policy to pay for work in arrears using our 30-day payment terms.

 

10.2.1   Costs

Please provide your proposed costs in the table below[1].

Work plan

Delivery timeframe (dates)

Proposed number of hours/days

Hourly/day rate (EUR)

Total cost (EUR)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL COST for all proposed work

 

 

minimum of 7 hours per day

10.2.2   Other costs:

If there are any further costs or expenses that you propose charging, please detail these below together with an explanation.

 

Cost description

Value (EUR)

Reason

 

 

 

 

 

 

 

 

 

 

11.       Selection Criteria

Submissions will be evaluated in consideration of the Evaluation Criteria as stated below:

The offer will be evaluated by using the Best value for money approach (combined scoring method). Technical proposal will be evaluated on 60% whereas the financial one will be evaluated on 40%.

Below is the breakdown of technical and financial proposal on 100%.

Criteria

Weight

Max. Point

Technical

At least master’s degree in Development studies, International Development, Social Studies or any other relevant university degree

5%

5

Extensive expertise, knowledge, and experience in the field of family strengthening

20%

20

Overall proposed approach, including work plan

20%

20

Competence to undertake this task

15%

15

Financial offer

40%

40

Particular requirement: No person performing any task for or on behalf of Save the Children must in any way be involved or associated with the abuse or exploitation of children as described in the Save the Children’s Child Safeguarding Policy.

 Annexes to the ToR

Annex 1: Save the Children’s Policies - https://kosovo.savethechildren.net/sites/kosovo.savethechildren.net/file...

Annex 2: Consent form (to be signed by the Applicant and submitted along the application) - https://kosovo.savethechildren.net/sites/kosovo.savethechildren.net/file...

 



[1] Edit as you deem necessary.