Terms of Reference

Monday 5 December 2022

Terms of Reference

 

I. Background

Save the Children believes every child deserves a future. Around the world and in Kosovo, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our vision is a world in which every child attains the right to survival, protection, development and participation. As the world’s leading independent organization for children and children´s rights, our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children Kosova/o, as of 2022, has become a locally registered Foundation, in order to maximize our impact for children and to better serve the communities we work with. Save the Children Kosovo will continue to operate in the same way and to the same high standards as a key part of the wider Save the Children movement going forwards – now as an independent local entity.

II. Objective and Scope

The company will provide: Tactile Flooring(details are specified under “Request for quotation”), within Kosovo as requested from Save the Children Supply Unit with relevant Purchase Order.

 

Description of Goods / Services

Supply, transport and assemble tactile tiles from TPU material - (thermoplastic polyurethane), for "GO" walking. Tile dimensions (400 x 400 x 1.2 - 3) mm, the tiles are assembled with adequate adhesives on the existing floor. Vocational Training Centers, Prishtina, Prizren, Gjakova, Peja, Mitrovica, Gjilan, Ferizaj

Supply, transport and assemble of tactile tiles from TPU material - (thermoplastic polyurethane), for "STOP" stop, which are placed at the points where it should be stopped, change, etc. Tile dimensions (400 x 400 x 1.2 - 3mm) mm, the tiles are assembled with adequate adhesives on the existing floor. Vocational Training Centers, Prishtina, Prizren, Gjakova, Peja, Mitrovica, Gjilan, Ferizaj

 

Supply, transport and assemble staircase strips that serve to identify stairs and slide obstruction. The ribbon is assembled with adhesion where it has its own glue and has roughly surfaces, the strip width is 4-5 cm and extends to 2-3 cm from the start of the stairs. Vocational Training Centers, Prishtina, Prizren, Gjakova, Peja, Mitrovica, Gjilan, Ferizaj

 

 

III. Qualifications/specialized knowledge/experience required to complete the task by individual/company:

 

·       Must be a reputable company with prior experience in similar required works.

·       Materials must meet EU Standards (materials will be approved from Save the Children Representative).

·       Must guarantee timely delivery of works.

·       Must be familiar with the ethical standards on issues related to children and required to sign and adhere to the Child Safeguarding Policy.

 

 

IV. Timeframe

The expected timeframe will be for a period of 12 months starting from December 2022, to be delivered to Save the Children Kosova/o within and as part of implementation of its program within Kosovo.

 

 

V. Performance indicators for evaluation of Suppliers (BIDS)

 

Performance indicators for evaluation of bids will be based on the following criteria:

 

A)    ESSENTIAL CRITERIA: All bidders must meet the essential criteria to be considered for further evaluation

 

Criteria

Yes/No

Legitimate business premises or registered for trading, Business certification registration in country

 

Supplier Declaration

 

Bidders’ prices offered are fixed under specification of requirement for the duration of the Framework Agreement free of V.A.T

 

 

B)   CAPABILITY CRITERIA

 

Criteria

Maximum points

Reputable company with prior experience in similar required works

5

Completion time, delivery of goods (Lead time)

       15

Compliance with the technical specification of equipment, brand quality and warranty period. Please ad a catalogue of product.

20

Total points

40

 

 

C)     SUSTAINIBILITY CRITERIA

Criteria

Points

Bidder must demonstrate that multifunction devices, copiers and printers shall be compatible with the use of recycled content paper and remanufactured toner cartridges.

Bidders supplies goods with low energy consumption / usage.

10

Total points

10

 

 

 

D)  COMERCIAL CRITERIA

 

 

Criteria

Maximum points

Bidders’ prices demonstrate an economically advantageous position for Save the Children

50

Total points

50

 

All bidders must meet the essential criteria to be considered for further evaluation. There will be a maximum of 100 points allocated, 40 in Capability, 10 in Sustainibility criteria and 50 in Commercial Criteria.

In case of unsatisfactory performance Save the Children will negotiate with offers chosen in order for products / materials to be amended. If the work fails to fulfill the expectations, the contract will be terminated through a notification letter one month prior to termination.  In the meantime, Save the Children will initiate another selection in order to identify appropriate companies.